Administrative Assistant Job



I.           Background

The United States District Court of the Southern District of New York is requiring the New York City Police Department (NYPD) to implement a series of reforms in connection with its stop, question, and frisk policing and trespass enforcement practices as the result of three lawsuits against the City and the NYPD (Floyd v. City of New YorkDavis v. City of New York, and Ligon v. City of New York).

The Court appointed the Monitor to oversee the remedial process and report to the Court on the NYPD’s compliance. As a part of the Monitor’s role in overseeing the remedial process, it is critical that community members and organizations have an opportunity to provide input and feedback regarding their perspectives and experiences with the NYPD and its members as they relate to stop, question, and frisk policing and trespass enforcement practices, including any instances of racial bias. The perspectives of the communities most affected by the NYPD’s practices are critical and integral to the reform process. As a result, the Court appointed a Community Liaison to engage with the City’s communities to obtain this input and feedback, and work with the Monitor and the Parties to ensure that community members’ voices are heard and that the community’s feedback is considered in implementing the necessary Court-ordered reforms.

In order for the Community Liaison to gather this input and feedback, he will be hiring community organizers and related support staff to implement a Community Engagement Plan. 

The position of Administrative Assistant outlined below will report to the Community Liaison.

The Community Liaison is seeking a committed, energetic, and creative Administrative Assistant to support the Community Liaison in fulfilling the Community Engagement Plan, including support of Team Members involved in community outreach, engagement, feedback and reporting.

To learn more about the Monitorship, visit the website:

II.           Essential Functions

The Administrative Assistant is an integral staff member of the CL team providing administrative, fiscal, and billing support. The Administrative Assistant ensures the smooth and effective functioning of the team by working closely with the CL, maintaining communication with team members, and providing support for the team’s administrative and billing responsibilities with flexibility, team spirit, and good organizational skills.

  • Attend and participate in team meetings, including taking notes and following up on decisions including scheduling/maintaining calendar
  • Administer the office’s finances, including processing all expenditures and reimbursements, managing invoicing, managing budget and managing relationships with vendors and consultants;
  • Provide support for the team in maintaining records of interactions, meetings and workshops, events, etc.;
  • Maintain and update team’s program materials
  • Supporting day-to-day and special event logistics
  • Maintain team’s petty cash and MetroCards inventories, and reconcile with invoices to City regularly; maintain supplies
  • Provide culturally competent services in accordance with policies and practice;
  • Perform other duties as assigned

III.           Qualifications

  • Bachelor’s degree preferred (BA, BS) or some college experience, or High School diploma with 7 years related work experience;
  • Exceptional written and oral communication, organization, and customer service skills;
  • Familiarity with budgeting, spreadsheets and mailings;
  • Ability to operate with purpose, urgency, and accuracy in a fast-paced, deadline-driven environment;
  • A team player and self-motivated;
  • Proficiency of Microsoft Office and willingness to learn new databases as needed;
  • Fluency in Spanish preferred.
  • Individuals with lived experience are encouraged to apply.

IV.           Compensation

This position is not a traditional salaried position within an established organization; the position is based on an annual contract, paid in 12 equal monthly installments, and does not include benefits or traditional payroll processing. The total anticipated monthly amount is $5,000.

V.           Location

Location: WFH/Remote, some in person meetings at various locations within NYC; some travel within NYC required.

 Application Details

  • Please submit a cover letter stating the position you are applying for and your resume to:
  • Only applicants selected for interviews will be contacted.

City residents, people of color, women, persons with disabilities, people who identify as LGBTQIA+, and gender non-conforming persons, as well as people with direct experience of the criminal legal system are also strongly encouraged to apply.

The NYPD Monitorship is committed to the principles of equal employment opportunity for all applicants and, in accordance with applicable federal, state, and city laws, does not discriminate on the basis of: sex (including pregnancy, childbirth, or related medical conditions); sexual orientation; gender identity or expression; race; creed; color; religion; political affiliation; national origin; alienage or citizenship status; ancestry; age; marital status or partnership status; caregiver status; family responsibilities; disability; medical condition; personal appearance; genetic information; predisposing genetic characteristics; military or veteran status; status as a victim of domestic violence, stalking, and sex offenses; arrest or conviction record; pending cases; cannabis use; consumer credit history; salary or pay history; unemployment status; or on any other basis prohibited by law.